Florida condominium document review checklist
The documents a Florida condo buyer can request, what the 2026 statutes say, and branded-building extras.
Florida · Condominium ownership costs
Each cost category, the law behind it, and the document where the number is stated
Beyond the price, a Florida branded condominium carries association assessments for operating costs and reserves, possible special assessments, property tax and the owner’s own insurance, plus a deed tax at closing set by statute at 70 cents per $100 of consideration. Brand and operator charges follow no statutory formula; they sit in the declaration, the budget and the management agreements.
In short: A Florida branded condominium's ownership costs sit in statute-based categories, and brand or operator charges are found in the declaration, budget and management agreements.
A reference guide, not legal, tax or insurance advice. No fees, premiums or market prices are quoted; only figures that appear in the statutes. Checked October 9, 2026.
A branded residence is, legally, a condominium unit like any other in Chapter 718. The brand and any hotel operator add contracts on top, and those contracts decide how much of their cost reaches owners. This table lists each category and where to find its number.
| Cost category | What it is | Where the number appears | Legal basis | Source |
|---|---|---|---|---|
| Regular assessments | The owner’s share of the association’s operating costs. The bylaws must say how common expenses are collected, and assessments are made at least quarterly | Declaration (the unit’s share), annual budget, bylaws | Fla. Stat. 718.115(2); 718.112(2)(i); 718.116(1)(a) | Notes 1, 2, 4 |
| Reserves | Money set aside for capital expenditures and deferred maintenance, including the structural items a structural integrity reserve study (SIRS) lists | Annual budget (reserve lines), SIRS | Fla. Stat. 718.112(2)(f) | Note 2 |
| Special assessments | A charge outside the regular budget. A written notice must state its specific purpose, and the money may be used only for that purpose | Board notice, board minutes | Fla. Stat. 718.116(10) | Note 1 |
| Interest and late fees | Unpaid assessments bear interest at the declaration’s rate, or 18 percent per year if none is stated. If the declaration or bylaws allow, an administrative late fee of up to the greater of $25 or 5 percent of each delinquent installment | Declaration, bylaws, owner ledger | Fla. Stat. 718.116(3) | Note 1 |
| Association insurance cost and deductibles | The association must have adequate property insurance. Deductibles are set by the board, and deductibles and damages above coverage are a common expense, subject to listed exceptions | Budget, master policy summary, board minutes | Fla. Stat. 718.111(11)(a), (c), (j) | Note 3 |
| Owner’s own insurance | The statute puts the owner in charge of insuring personal property and of floor, wall and ceiling coverings, electrical fixtures, appliances, water heaters and similar items within the unit. An owner policy must conform to s. 627.714 | Owner’s policy, declaration, master policy summary | Fla. Stat. 718.111(11)(f)3, (g); 627.714 | Notes 3, 8 |
| Property tax | Taxes and special assessments by taxing authorities are assessed on each unit as a separate parcel, not on the condominium as a whole. The statute text does not mention homestead; ask the county property appraiser how homestead and assessment limits apply to a given unit | Annual tax notice, property appraiser record | Fla. Stat. 718.120(1) | Notes 6, 9 |
| Deed tax at closing | Documentary stamp tax on the deed: 70 cents on each $100 of the consideration | Recorded deed, closing statement | Fla. Stat. 201.02(1)(a) | Notes 7, 10 |
| Estoppel certificate fee | The association’s statement of what is owed on the unit, issued on request. The statute caps the fee, and the Department of Business and Professional Regulation (DBPR) publishes adjusted amounts that may differ from the statute figures | Estoppel certificate; DBPR adjusted-fee notice | Fla. Stat. 718.116(8)(f), (i) | Note 1 |
| Brand, operator, amenity and rental-program charges | Whatever the project’s contracts route to owners: management, brand standards, shared facilities, services, club or rental arrangements. No statutory formula was found | Declaration, budget, management and other agreements | Fla. Stat. 718.111(12); 718.503(1)(b) | Notes 3, 5, 14 |
The table quotes statutory figures only. A cost that is not in a statute, such as a brand or operator charge, is not given a number on this page; read it in the project’s own documents.
Closing and transfer costs set by statute are few. Most one-time items are documents and certificates.
| One-time item | What the statute says | Where to see it | Source |
|---|---|---|---|
| Documentary stamp tax on the deed | “On each $100 of the consideration therefor the tax shall be 70 cents.” Consideration includes money paid or agreed to be paid, the discharge of an obligation, and the amount of any mortgage or other encumbrance, whether or not the debt is assumed. Where the full consideration is not shown on the deed, the same rate applies. Section 201.02(1)(a) as we read it does not say which party bears the tax in a sale | Recorded deed, closing statement. Read the purchase contract on who pays | Note 7 |
| Where the tax is paid | The Department of Revenue states that the tax on a recorded document is paid to the county clerk of court or recording official when the document is recorded. The Department also says deeds are among the documents that transfer an interest in Florida real property | Clerk’s recording record | Note 10 |
| County surtax | Section 201.031(1) lets “each county, as defined by s. 125.011(1)” levy a discretionary surtax on documents taxable under s. 201.02, subject to s. 125.0167, but provides that there is no surtax on a document whose interest involves only a single-family residence, and says that residence may be a condominium unit. Ask the closing agent whether any surtax applies to the transaction in question | Closing statement | Note 7 |
| Tax on a financing note or mortgage | If a purchase is financed, s. 201.08(1)(a) states a rate of “35 cents on each $100 or fraction thereof of the indebtedness” for notes and similar obligations, with a stated maximum of $2,450 on those documents. Paragraph (1)(b) sets the same 35-cent rate for mortgages and security agreements and, as we read it, has no cap | Note, mortgage, closing statement | Note 7 |
| Estoppel certificate | A unit owner, a designee, a mortgagee or its designee may request it in writing or electronically. The association must issue it within 10 business days. The fee may not exceed $250 when no delinquent amount is owed, plus up to $100 more for delivery within 3 business days; if a delinquent amount is owed, an additional fee may not exceed $150. No fee may be charged if the association misses the deadline. Fees are adjusted every 5 years, and the Department of Business and Professional Regulation publishes the adjusted amounts, which may differ from the statute figures quoted here | Estoppel certificate itself; DBPR adjusted-fee notice | Note 1 |
| Resale document package | A non-developer unit owner must, “at the seller’s expense,” give the buyer a current copy of the declaration, articles, bylaws and rules, the annual financial statement and budget, the milestone inspection summary if applicable, the most recent SIRS or a statement that none has been completed, and other items listed in s. 718.503(2)(a) | Seller’s disclosure package | Note 5 |
Title, lender and recording charges outside Chapter 201 are not covered here. The closing statement lists them.
Five recurring items, each with a statute behind it and a document that shows the amount.
For Gulf-front or coastal-control-line questions that sit outside the condominium documents, see ABODE’s Florida coastal due-diligence guide.
These are the items a buyer cannot fix from the closing documents alone. Each has a statutory process that shows when it can move.
A branded residence is a condominium under Chapter 718 with extra agreements around it. Florida law does not set a formula for what a brand or hotel operator may charge, and we found no official source that explains how branding fees are structured. The structure varies by project and must be read in the declaration, the budget and any brand, management or rental agreements.
What the statutes make available to a buyer. A developer selling a new unit must furnish, among other documents, the management contract, maintenance contract and other contracts for management of the association that run longer than one year, any renewable management contracts, leases of recreational and other facilities used only by the condominium’s owners, leases of facilities shared with other condominiums’ owners, and the estimated operating budget with a schedule of expenses for each type of unit (Note 5). The contract legend states that the budget figures are estimates only and that actual costs may exceed them (Note 5). For a resale, the owner’s list (declaration, bylaws, rules, budget, financial statement, milestone summary, SIRS status) as we read it does not name the management agreement (Note 5). The association must keep a current copy of any management agreement, lease or other contract to which it is a party, and a member may inspect records; the association must respond to a written request within 10 working days (Note 3). If the association acts as agent for the rental of units, it must keep the rental records (Note 3).
What secondary sources describe. A July 2026 law-firm article on branded residential condominiums, which is not specific to Florida, lists the agreements that can surround a project: a marketing or trademark license, a technical services agreement, and a management agreement or operational licensing arrangement with the condominium association. It says brand-driven service and staffing standards can raise association operating costs, and that management fees may be structured as fixed monthly fees, as percentages of the operating budget, or as a combination (Note 14). It does not address rental programs or give Florida rules. We did not find an authoritative source on how club or membership charges or rental-program fees are structured.
A Florida case on shared facilities. A January/February 2021 Florida Bar Journal article says hotel brands impose brand standards, and that in a traditional hotel condominium the developer typically moves the lobby, elevators, corridors and amenities out of the common elements so the hotel can meet them. It reports that the Third District Court of Appeal in IconBrickell Condominium No. Three Association v. New Media Consulting (2020) affirmed the trial court’s reformation of that declaration; the trial court had found the declaration violated the Condominium Act in seven respects, including allocating expenses other than by each owner’s percentage interest. The author calls the opinion ambiguous about exactly what the court determined (Note 15). A January 2026 law-firm alert reports later decisions, including a 2025 Fourth District decision holding such challenges subject to time limits, and a Miami-Dade trial court ruling, in a case the alert’s firm handled, that an agreement between a hotel-unit owner and some residential owners to change shared facilities was unenforceable (Note 16). These are commentaries, not the opinions, and they do not decide any particular project. How a declaration allocates the cost of shared facilities is one reason to have an attorney read it.
Ask for each item in writing and have the attorney, insurance agent and tax adviser you choose read the parts that bear on their field.
| Check | Why it matters | Source |
|---|---|---|
| Current budget, line by line | The budget shows the operating lines and the reserve lines. For a new building, the developer’s budget is labeled an estimate and actual costs may exceed it | Notes 2, 5 |
| Declaration: the unit’s share and shared-facility terms | The unit’s share of common expenses comes from the declaration. If hotel or shared facilities sit outside the common elements, the document that allocates their costs is where owners’ exposure is stated | Notes 4, 15, 16 |
| Management and any brand or operator agreements | They set who manages, for how long, and how the term renews. The association keeps its management agreements as official records, and a member may request them | Notes 3, 5, 14 |
| Recreation, club or membership terms | Developers must furnish recreation leases and shared-facility leases with a new-unit sale. A resale list does not name them, so ask the association | Notes 3, 5 |
| Rental program or rental rules | If the association acts as rental agent it keeps rental records. Program terms themselves are in separate documents; we found no source on how fees are structured | Notes 3, 14 |
| Pending and proposed special assessments | Ask what has been levied and what is under discussion. Notices and board minutes show the stated purpose | Notes 1, 3, 13 |
| SIRS and milestone inspection | The reserve lines in the budget should be compared with the SIRS. See the due-diligence guide linked above | Notes 2, 5 |
| Master policy summary, deductibles and flood | The statute puts deductibles with the board and the unit’s interior items with the owner. Flood coverage for the association is permissive under s. 718.111(11)(e). Citizens’ overview dated 04/24 says its unit policy does not cover damage from rising water | Notes 3, 11, 12 |
| Owner policy fit | The owner policy must conform to s. 627.714. Whether its limits fit the building’s deductible and assessment authority is for an insurance agent | Notes 3, 8 |
| Estoppel certificate | It states what the association says is owed on the unit. Check the date against its validity period (30 days if hand-delivered or electronic, 35 days if mailed) | Note 1 |
| Property tax record and homestead | The county property appraiser’s record shows the assessed value and the status. The Pinellas appraiser’s page says a change of ownership resets a homestead’s capped value to market value; ask the appraiser about homestead for the unit | Notes 6, 9 |
This guide does not state what any brand, operator, club or rental program charges, because we found no authoritative source and quote no market figures. It does not say what any project’s budget, assessments or insurance cost. It does not decide how a given declaration allocates costs, whether a given arrangement is lawful, who bears a closing tax under a contract, how a county will assess a unit, or what coverage an owner should buy. It also does not cover sales and tourism taxes on rentals, income tax, or the tax treatment of a purchase. Those are for your attorney, tax adviser, insurance agent and the association’s own documents. Statutes change, so confirm the current text before relying on any figure here.
For project-level facts we have sourced, see ABODE’s pages on Florida branded residences and the branded residences hub. The Division of Condominiums FAQ lists procedural aspects of financial matters, such as assessments for common expenses and fines, among the areas within its jurisdiction as of July 1, 2025; read the FAQ for what it covers (Note 13).
Tell us which project you are considering and which documents you have. An advisor can list which to request first, usually the budget, the declaration, any management or rental agreements and an estoppel certificate, and can put your written questions to the association or seller.
ABODE represents buyers and sellers. We bring in the attorney, insurance agent and tax adviser you choose to read the parts that bear on their field. We cannot tell you what a brand or operator charges; that is in the documents.
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Regular association assessments for operating costs and reserves, possible special assessments, property tax on the unit, the owner’s own insurance, and closing costs such as the documentary stamp tax on the deed, which the statute sets at 70 cents on each $100 of consideration. Charges tied to a brand, operator, amenity or rental program depend on the project’s documents.
There is no statutory formula, so it is in the project’s own documents: the declaration, the annual budget and any management, brand or rental agreements. A developer selling a new unit must furnish management and maintenance contracts of more than one year and the estimated operating budget. For a resale, ask the association for its management agreement; it keeps a copy as an official record.
The statute makes a new owner jointly and severally liable with the previous owner for unpaid assessments due before the transfer. An estoppel certificate states what the association says is owed. The association must issue one within 10 business days of a written or electronic request, and no fee may be charged if it is late.
Section 201.02(1)(a) states that on each $100 of consideration the tax shall be 70 cents. Consideration includes the amount of any mortgage or other encumbrance, whether or not the debt is assumed. The Department of Revenue says it is paid to the county clerk or recording official when the document is recorded. The statute text we read does not say which party bears it, so check the purchase contract.
No. The statute says the association’s coverage excludes personal property and floor, wall and ceiling coverings, electrical fixtures, appliances, water heaters and similar items serving only the unit, and that such property and its insurance are the owner’s responsibility. The association’s own policy and the building’s flood coverage are separate questions. Ask for the master policy summary and have an insurance agent review the owner policy.
Yes, through the statutory processes: an annual budget set by the board after notice, with a substitute-budget process when a proposed budget exceeds 115 percent of the prior year’s assessments, and special assessments that need a written notice stating the specific purpose. Reserve funding for structural items has its own voting rules. The budget, SIRS and minutes show what is pending.
Each unit is assessed as a separate parcel, and taxes on a parcel are a lien only on that parcel. Ask the county property appraiser how homestead and assessment limits apply to the unit. The Pinellas County Property Appraiser’s Save Our Homes page, which does not mention condominiums, says a change of ownership resets a homestead’s capped value to market value.
No source we found says they do. The agreements around a branded project vary, and one law-firm article says management fees can be fixed, a percentage of the budget, or a combination. Published law-firm and Florida Bar Journal commentary reports that how shared facilities are allocated in a declaration has been litigated in Florida. Read each project’s documents and bring in an attorney.
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